All reservations for exhibit space must be accompanied by the total package amount. Allocation of requested booth space would be based upon sponsorship investment level with space first allocated to higher-level sponsors. Allocation of booth space requested at identical sponsorship levels will be on a first come, first serve basis.
Mayfest 2023 focuses on products and services appropriate to consumers in a family environment. Perry Broadcasting of Augusta reserves the right to determine the eligibility of any company, product or service, and the right to prohibit any exhibition or product which, in the opinion of Perry Broadcasting of Augusta detracts from the character of the exhibition or any violation of the terms and conditions of the exhibition. All materials distributed must be done so from within your assigned booth space.
Rental payment for subleasing and sharing of exhibit space is due when contract is signed. Failure to make payment constitutes a cancellation of this agreement. Perry Broadcasting of Augusta reserves the right to resale the exhibit space without notice.
Requests for cancellation or refund must be in writing. Requests for refund must be received three weeks before event date. No requests for cancellation will be accepted nor will any refunds be made after April 25, 2023. No refund shall be made to any exhibitor who fails to occupy its assigned booth space by time and date of the event. Further, Perry Broadcasting of Augusta reserves the right to utilize such unoccupied space in any manner it deems appropriate.
All Vendors selling food / beverages must have Liability Insurance.
Exhibitors must comply with the regulations of the Augusta-Richmond County Parks and Recreation. Limitations of Liability: Exhibitor agrees to indemnify and hold harmless Perry Broadcasting of Augusta, it’s employees, agents, and the Augusta-Richmond County Parks and Recreation from all liability that might follow from any cause including accident or injury to invitees, guests, exhibitors, their agents or employees, including loss or damage to personal property, where such liability is due solely to Exhibitor’s gross negligence.
Exhibitor and exhibitor’s contractors and suppliers working in the exhibit area are required to carry liability insurance. Exhibitor must operate and maintain its exhibit so that no injury will result to any individual or property. Exhibitor must make its own arrangements for insurance against theft, loss or damage during the exposition. Perry Broadcasting of Augusta will provide reasonable, customary, general security, but does not guarantee nor accept liability for damage or loss of exhibitor’s property.
No exhibit or displays may interfere with other exhibits by way of objectionable sounds, noise, odors or obstructive activities. No exhibitor may distribute materials or promote their business from areas outside of their assigned booth space to include all entrances, exits and aisles.
Displays and exhibits must have a professional appearance and must be finished so as to present no unsightliness to any adjoining exhibitor. Exhibitor shall be liable for all storage, handling, or other costs incurred for failure to remove exhibits by the specified and times.
Should Mayfest 2023 not be held for any reason, Perry Broadcasting of Augusta has no further liability to the exhibitor/sponsor other than a refund of the exhibit fees paid by that exhibitor.
Any services or equipment requested beyond the normal booth package will be at the exhibitors expense and should be made payable to the Augusta-Richmond County Parks & Recreation. The standard booth package includes one (1) 12X12′ booth space. You are to provide your own tables, chairs, tents, water and power, etc.
All exhibitors are responsible for their own trash and are expected to maintain a neat appearance within their designated area at all times. Augusta-Richmond County Parks & Recreation will provide an outside receptacle for all trash.
Perry Broadcasting of Augusta may make reasonable changes, amendments or additions to these terms, which shall be binding to the exhibitor.
No water, soft drinks or beverages (alcoholic or non-alcoholic) are to be sold during this event, as it is a family event sponsored by Coca Cola who has sole selling rights to drinks, unless they are purchased from Perry Broadcasting. There will be a coke truck on site for you to purchase water and coke products.
We will have an ice truck on site for you to purchase ice.
Set up time is Friday, May 12, 2023 from 10am until 6pm and Saturday,
May 13, 2023 from 8:00am until 10:00am.